eInvoice Exchange Platform
Enclosed please find the information about how to submit and receive financial documents as a trading partner of the BMW Group.
BMW Group offers different options to exchange billing documents electronically. For you, as a partner of BMW Group, the following standard connections to OpenText are free of charge with regards to document transfer. In the following you will find our new guidelines and standard solutions from our service provider OpenText.
If you would like to use the electronic exchange of billing documents, please contact einvoicing-platform@bmwgroup.com with the subject “Partner number” – OpenText – Onboarding. Therefore please click on "e-mail" below.
If you have any technical questions please contact OpenText by phone or e-mail.
Please click on "e-mail" below to contact OpenText by e-mail.
Please click on "telephone" below to contact OpenText by phone.
Connectivity portfolio inbound
Connectivity portfolio outbound
BMW Group offers different options to exchange billing documents electronically. For you as a partner of BMW Group the following standard connections to OpenText are free of charge with regards to document transfer.
Web Key In
The OpenText eInvoice Exchange Platform function "Web Key In" enables billing documents to be entered manually.
Attachments can be added by uploading files with a maximum size of 2 MB each.
This type of document transfer is recommended if you have a small amount of invoices per year.
Supported channels: WebEDI via OpenText eInvoice Exchange Platform
VDA4938T2
Standard format in order to exchange invoices and credit notes electronically within the automotive industry.
Supported channels: AS2, OFTP2, VAN, SMTP, File Upload via OpenText eInvoice Exchange Platform
VDA4983
Standard format in order to exchange invoices and credit notes electronically within the automotive industry inclusive of attachements.
Supported channels: AS2, OFTP2, SMTP, File Upload via OpenText eInvoice Exchange Platform
ZUGFeRD
Uniform data format that is based on a PDF/A3 and allows structured data in XML to be included into the pdf document. The ZUGFeRD Standard (version 1.0 or version 2.0) is based on Cross-Industry-Invoice (CII) of UN/CEFACT, ISO-Norm 19005-3:2012 (PDF/A-3), and the European specific "Message User Guidelines" (MUG).
Link to official ZUGFeRD homepage: https://www.ferd-net.de/
Supported formats: PDF/A-3 + XML Comfort, PDF/A-3 + XML Extended
Supported channels: AS2, OFTP2, SMTP, File Upload via OpenText eInvoice Exchange Platform
XRechnung
From 27 November 2020, public bodies will be obliged to receive and send electronic invoices in XRechnung format (published by KoSIT on behalf of the IT Planning Council).
Supported channels: AS2, OFTP2, SMTP, PEPPOL
PEPPOL BIS 3
Standard for electronic exchange of invoices published by PEPPOL EU (document is based on PEPPOL BIS3 – UBL v2.1 standard).
Supported channels: AS2, OFTP2, SMTP, PEPPOL
Svefaktura
Standard for central government institutions in Sweden for the exchange of billing documents (published by SFTI).
Supported channels: AS2, OFTP2, SMTP
TEAPPS
Standard for the electronic exchange of billing documents with public administration bodies in Finland.
Supported channels: AS2, OFTP2, SMTP
FatturaPA
Statutory/regulated format for electronic exchange of billing documents in Italy.
Every invoice from an Italian supplier to an Italian buyer must be submitted in FatturaPA format (as a mandatory XML format with a certified XAdES-BES signature) via the SDI exchange system in order to be considered as issued for tax purposes.
With the adoption of the Budget Law 2018, the obligatory electronic invoicing between private companies in Italy was implemented on 01.01.2019. It is mandatory for domestic B2B and B2C invoices.
FatturaPA invoices must be stored in accordance with Italian law.
Supported channel: SDI
BMW Group offers different options to exchange billing documents electronically. Documents like credit and debit notes, corrections and revaluations as well as remittance advices can be transferred to you by the following channels and formats. For you as a partner of BMW Group the following standard solutions are free of charge with regards to document transfer.
INFORMATION
As of the 01.03.2018, invoices from BMW AG and BMW (UK) Manufacturing Ltd. will include the legal requirements of the digital signature.
As such, all invoices, as of the date stated above, that require a digital signature based upon the receiver’s country specific requirement, will be digitally signed.
VDA 4938
Standard format in order to exchange invoices and credit notes electronically within the automotive industry.
Supported channels: AS2, OFTP2, VAN, SMTP, WebEDI via OpenText eInvoice Exchange Platform
VDA 4983
Standard format in order to exchange invoices and credit notes electronically within the automotive industry inclusive of attachements.
Supported channels: AS2, OFTP2, SMTP, WebEDI via OpenText eInvoice Exchange Platform
ZUGFeRD
Uniform data format that is based on a PDF/A3 and allows structured data in XML to be included into the pdf document. The format is based on Cross-Industry-Invoice (CII) of UN/CEFACT, ISO-Norm 19005-3:2012 (PDF/A-3), and the European specific "Message User Guidelines" (MUG).
Link to official ZUGFeRD homepage: https://www.ferd-net.de/
Supported format: PDF/A-3 + XML Extended
Supported channels: AS2, OFTP2, SMTP, WebEDI via OpenText eInvoice Exchange Platform
XRechnung
From 27 November 2020, public bodies will be obliged to receive and send electronic invoices in XRechnung format (published by KoSIT on behalf of the IT Planning Council).
Supported channels: AS2, OFTP2, SMTP, PEPPOL, WebEDI via OpenText eInvoice Exchange Platform
PEPPOL BIS 3**
Standard for electronic exchange of invoices published by PEPPOL EU (document is based on PEPPOL BIS3 – UBL v2.1 standard).
Supported channels: AS2, OFTP2, SMTP, PEPPOL
Svefaktura**
Standard for central government institutions in Sweden for the exchange of billing documents (published by SFTI).
Supported channels: AS2, OFTP2, SMTP
TEAPPS**
Standard for the electronic exchange of billing documents with public administration bodies in Finland.
Supported channels: AS2, OFTP2, SMTP
FatturaPA
Statutory/regulated format for electronic exchange of billing documents in Italy.
Every invoice from an Italian supplier to an Italian buyer has to be submitted in FatturaPA format (as a mandatory XML format with a certified XAdES-BES signature) via the SDI exchange system in order to be considered as issued for tax purposes.
With the adoption of the Budget Law 2018, the obligatory electronic invoicing between private companies in Italy was implemented on 01.01.2019. It is mandatory for domestic B2B and B2C invoices.
FatturaPA invoices must be stored in accordance with Italian law.
Supported channel: SDI
Payment advice - Standard PDF
File format that enables the presentation and exchange of documents independent of original software, hardware or operating system according to ISO standards.
Download from OpenText web portal in tab “payment advices” or receive by email.
Supported channels: SMTP, WebEDI via OpenText eInvoice Exchange Platform
Payment advice - VDA 4988
Standard format in order to exchange payment advices electronically within the automotive industry.
Supported channels: AS2, OFTP2, VAN, SMTP, WebEDI via OpenText eInvoice Exchange Platform
* Only applicable for countries with legal requirement
** Only supported for Accounts Receivable (AR)
AS2
AS2 (Applicability Statement 2) is a specification developed as part of EDI communication or other business-to-business data over the Internet using HTTP. AS2 provides security for the transport payload through digital signatures and data encryption and ensures reliable delivery and non-repudiation through the use of message disposition acknowledgements (MDN's). AS2 client software interoperability certification testing is performed by the Drummond Group. Both EDI and Non-EDI files (binary files such as PDF) can be routed via this connectivity method.
OFTP2
OFTP2 can be used for EDI communication over the Internet. OFTP is a packet-oriented file transfer protocol which was created by the ODETTE group as a robust and reliable file transfer mechanism for the automotive industry.
VAN
A Value-Added Network (VAN) or an EDI Network Services Provider, is a third-party entity which handles the electronic exchange of EDI Standards between subscribers to its services. VAN to VAN or interconnect is an EDI communication method between two VAN’s that are linked to one another’s EDI address.
The OpenText VAN (known as TGMS) has developed several partnerships with multiple other EDI service providers/VANs which enables clients and partners to use this method of communication.
SMTP
Simple Mail Transfer Protocol (SMTP) is an internet standard for electronic mail transmission, also commonly known as EMAIL.
If a supplier or customer chooses to send inbound business messages via SMTP (EMAIL) to BMW Group for supported formats, then only a single email attachment will be allowed corresponding to the file type for the supported format.
PEPPOL
Network through which invoice formats such as XRechnung and PEPPOL BIS 3 can be sent.
SDI
Sistema di Interscambio – Official exchange system for B2B invoices
WebEDI via OpenText eInvoice Exchange Platform
File Upload via OpenText eInvoice Exchange Platform
