The BMW Group offers you various options for exchanging billing documents electronically.
The standard solutions presented are free of charge for you as a BMW Group partner with regard to document transfer.
You can find our guidelines and an overview of the standard solutions below.
BMW Group offers different options to exchange billing documents electronically.
For you as a partner of BMW Group the following standard connections to QUIBIQ are free of charge with regards to document transfer.
Manual Document Entry (eCap)
Manual entry of invoice data in the eDocument portal.
In addition, attachments can be added by uploading.
VDA4938
Standard format in order to exchange invoices and credit notes electronically within the automotive industry.
Supported channels: AS2, OFTP2, SMTP
VDA4983
Standard format in order to exchange invoices and credit notes electronically within the automotive industry inclusive of attachements.
Supported channels: AS2, OFTP2, SMTP
ZUGFeRD
Uniform data format that is based on a PDF/A3 and allows structured data in XML to be included into the pdf document.
The ZUGFeRD Standard (version 1.0 or version 2.0) is based on Cross-Industry-Invoice (CII) of UN/CEFACT, ISO-Norm 19005-3:2012 (PDF/A-3), and the European specific "Message User Guidelines" (MUG).
Link to official ZUGFeRD homepage: https://www.ferd-net.de/
Supported formats: PDF/A-3 + XML Comfort, PDF/A-3 + XML Extended
Supported channels: AS2, OFTP2, SMTP
BMW will no longer authorise ZUGFeRD 1 for new connections, as this format does not incorporate the requirements of EU Directive 2014/55/EU and the EN 16931 standard for electronic invoicing.
Existing connections remain unaffected for the time being.
Please actively inform yourself about the ‘Growth Opportunities Act’ (Wachstumschancengesetz) and ‘VIDA’ (VAT in the Digital Age).
XRechnung
From 27 November 2020, public bodies will be obliged to receive and send electronic invoices in XRechnung format (published by KoSIT on behalf of the IT Planning Council).
Supported channels: AS2, OFTP2, SMTP, PEPPOL
PEPPOL BIS 3
Standard for electronic exchange of invoices published by PEPPOL EU (document is based on PEPPOL BIS3 – UBL v2.1 standard).
Supported channels: AS2, OFTP2, SMTP, PEPPOL
FatturaPA
Statutory/regulated format for electronic exchange of billing documents in Italy.
Every invoice from an Italian supplier to an Italian buyer must be submitted in FatturaPA format (as a mandatory XML format with a certified XAdES-BES signature) via the SDI exchange system in order to be considered as issued for tax purposes.
With the adoption of the Budget Law 2018, the obligatory electronic invoicing between private companies in Italy was implemented on 01.01.2019. It is mandatory for domestic B2B and B2C invoices.
FatturaPA invoices must be stored in accordance with Italian law.
Supported channel: SDI
Svefaktura
Standard for central government institutions in Sweden for the exchange of billing documents (published by SFTI).
Supported channels: AS2, OFTP2, SMTP
TEAPPS
Standard for the electronic exchange of billing documents with public administration bodies in Finland.
Supported channels: AS2, OFTP2, SMTP
BMW Group offers different options to exchange billing documents electronically.
Documents like credit and debit notes, corrections and revaluations as well as remittance advices can be transferred to you by the following channels and formats.
For you as a partner of BMW Group the following standard solutions are free of charge with regards to document transfer.
INFORMATION
As of the 01.03.2018, invoices from BMW AG and BMW (UK) Manufacturing Ltd. will include the legal requirements of the digital signature.
As such, all invoices, as of the date stated above, that require a digital signature based upon the receiver’s country specific requirement, will be digitally signed.
VDA4938
Standard format in order to exchange invoices and credit notes electronically within the automotive industry.
Supported channels: AS2, OFTP2, SMTP
VDA4983
Standard format in order to exchange invoices and credit notes electronically within the automotive industry inclusive of attachements.
Supported channels: AS2, OFTP2, SMTP
ZUGFeRD
Uniform data format that is based on a PDF/A3 and allows structured data in XML to be included into the pdf document. The format is based on Cross-Industry-Invoice (CII) of UN/CEFACT, ISO-Norm 19005-3:2012 (PDF/A-3), and the European specific "Message User Guidelines" (MUG).
Link to official ZUGFeRD homepage: https://www.ferd-net.de/
Supported format: PDF/A-3 + XML Extended
Supported channels: AS2, OFTP2, SMTP
XRechnung
From 27 November 2020, public bodies will be obliged to receive and send electronic invoices in XRechnung format (published by KoSIT on behalf of the IT Planning Council).
Supported channels: AS2, OFTP2, SMTP, PEPPOL
PEPPOL BIS 3**
Standard for electronic exchange of invoices published by PEPPOL EU (document is based on PEPPOL BIS3 – UBL v2.1 standard).
Supported channels: AS2, OFTP2, SMTP, PEPPOL
FatturaPA
Statutory/regulated format for electronic exchange of billing documents in Italy.
Every invoice from an Italian supplier to an Italian buyer has to be submitted in FatturaPA format (as a mandatory XML format with a certified XAdES-BES signature) via the SDI exchange system in order to be considered as issued for tax purposes.
With the adoption of the Budget Law 2018, the obligatory electronic invoicing between private companies in Italy was implemented on 01.01.2019.
It is mandatory for domestic B2B and B2C invoices.
FatturaPA invoices must be stored in accordance with Italian law.
Supported channel: SDI
Svefaktura**
Standard for central government institutions in Sweden for the exchange of billing documents (published by SFTI).
Supported channels: AS2, OFTP2, SMTP
TEAPPS**
Standard for the electronic exchange of billing documents with public administration bodies in Finland.
Supported channels: AS2, OFTP2, SMTP
Payment advice - Standard PDF
File format that enables the presentation and exchange of documents independent of original software, hardware or operating system according to ISO standards.
Supported channels: SMTP, eDocument Portal
Payment advice - VDA 4988
Standard format in order to exchange payment advices electronically within the automotive industry.
Supported channels: AS2, OFTP2, SMTP
* Only applicable for countries with legal requirement
** Only supported for Accounts Receivable (AR)
AS2
AS2 (Applicability Statement 2) is a specification developed as part of EDI communication or other business-to-business data over the Internet using HTTP. AS2 provides security for the transport payload through digital signatures and data encryption and ensures reliable delivery and non-repudiation through the use of message disposition acknowledgements (MDN's). AS2 client software interoperability certification testing is performed by the Drummond Group. Both EDI and Non-EDI files (binary files such as PDF) can be routed via this connectivity method.
OFTP2
OFTP2 can be used for EDI communication over the Internet. OFTP is a packet-oriented file transfer protocol which was created by the ODETTE group as a robust and reliable file transfer mechanism for the automotive industry.
SMTP
Simple Mail Transfer Protocol (SMTP) is an internet standard for electronic mail transmission, also commonly known as EMAIL.
If a supplier or customer chooses to send inbound business messages via SMTP (EMAIL) to BMW Group for supported formats, then only a single email attachment will be allowed corresponding to the file type for the supported format.
PEPPOL
Network through which invoice formats such as XRechnung and PEPPOL BIS 3 can be sent.
BMW Peppol IDs -> Peppol Directory
SDI
Sistema di Interscambio – Official exchange system for B2B invoices
Exchange of documents via the eDocument portal
